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eduGAIN Steering Group Meeting

Tuesday 27th March 2017, 13:30 - 15:00 SGT (in your timezone)

Please Note that the above time is CONFIRMED.

Connection Details

• WebRTC: https://call.lifesizecloud.com/call/2410313
  

• H323: https://call.lifesizecloud.com/otherways/2410313 H323:169.57.7.200##2410313

• SIP: 2410313@lifesizecloud.com
  

• Phone: tel:+31858884440,2410313# or https://call.lifesizecloud.com/numbers

Attendance

Federations in Attendance (xx)

1. SWITCHaai
2. FÉR

Attendees (xx)

1. Brook Schofield, GÉANT
2. Casper Dreef, GÉANT
3. Nicole Harris, GÉANT
4. Thomas Lenggenhager, SWITCH
5. Terry Smith, AAF
6. Chris Phillips, CANARIE
7. Arnout Terpstra, SURFconext
8. Maja, P
9. Zenon Mousmoulas, GRNET
10. Sten Aus, EENet / TAAT (Estonia)
11. Sven Hüsson, EENet / TAAT (Estonia)
12. Alex
13. Anass Chabli, FÉR
14. Jonathan Cheng, HKAF
15. Nicholas Mbonimpa
16. Pål Axelsson, SWAMID
17. Pascal P, Belnet
18. Saeed Khademi, IRFed
19. ...
20. Gerrit Bahlman, APAN Chair
21. Erik K., NORDUnet
22. Toby Chan, HKAF
23. William Wan, CARSI
24. xxx, Bangladesh
25. Peter Kopac, safeID
26. Justin Knight, Jisc
27. Guy Halse, SAFIRE (with Donald Coetzee)
28. Davide Vaghetti, GARR

Apologies (x)

• Wolfgang Pempe, DFN
• Peter Schober, ACOnet
• ...

Notes

Current status - New members and candidates: See https://technical.edugain.org/status and work on progressing new members is underway.

Privacy and Member Contacts

• • Technical website email addresses.
  • Mailing list membership visibility.

Nicole highlighted the eduGAIN GDPR Impact Assessment and there will be a follow-up blog post summarising this advice. This is not a document for consultation/feedback - it is advice from the GÉANT project to the community.

Three options for the technical website:

1. Default name + email address listed (current situtation).
2. Default name with hidden email address.
3. Neither name nor email address.

It was decided that  the best approach would be to ask eduGAIN-SG delegates and deputies to give consent to their information being published and told that not having this information public is an option. 

•  ACTION20180327-01: Nicole to ask all the SG delegates and deputies to opt-in to having their data published on the eduGAIN website, and make them aware that email can be hidden.

Mailing list subscription.

At the moment the eduGAIN-SG mailing list is set to the default that subscriber information is not visible to other subscribers.  It is proposed that SG members have a legitimate interest in seeing this information (particularly if details may not be shown on the public webpage) so this should be changed to being visible to subscribers. 

•  ACTION20180327-02: Brook to propose a change in the mailing list settings to allow subscribers of the eduGAIN-SG to see other subscribers and give them a window to object. 

Candidate, Member and Participant Requirements

SG members were asked to review federations that have a) been in the candidate

This comes with a caveat that there isn’t yet a decision by the eduGAIN SG on how to proceed.

Thomas Lenggenhager suggested that a period of 18 months of lack of activity for candidate federations would be a good starting point for reviewing candidate federations.  There would need to be a clear definition of what constituted a lack of activity.   Brook suggested that candidates should have produced a policy and a MRPS within this period of time.

Thomas W queried whether there was any real problem with candidates not having shown activity and it might force candidates to invent policies that were not suitable simply to show progress. 

A simple measure of progress might be that the federation is still responding to email and that this would be sufficient. 

•  ACTION20180327-04: Brook to propose email response as a simple bar for measuring responsiveness of candidate federations.

For existing participants, there is no check currently in place to ensure that the requirements that existed at the point of joining are still fully in place.  Nicole proposed that this information should be re-validated once every 12 months and if requirements are not being met, then federations may be asked to restart the membership process. 

•  ACTION20180327-05: eduGAIN-OT to implement a yearly check of basic requirements for member federations.  If requirements are not being met by any member federation, these issues will be brought to the next eduGAIN-SG for review. 

Chris asked if policies should be reviewed by the eduGAIN-SG if they have changed.  It was suggested that it would be good practice for federations to self declare on the eduGAIN-SG if they change their policy or MRPS and invite members to comment.  Changes revealed during the yearly check should also be communicated to the SG list. 

Long term candidacy

Members not actively contributing metadata

Following REFEDS best practices

Participating Member Nits 

Participating Member Problems

MRPS compulsory or not?

The accuracy of the above table needs to be confirmed. There are 21 federations without any MRPS and of those with some joining practice documented there are 16 that have an MRPS template compatible version of their MRPS. Feedback on your particular federation welcome.

Step 1: MRPS for everyone.

Step 2: MRPS template compatible MRPS for everyone.

The deadline was set as 1st April 2018 for all federations to have an adequate MRPS. 

•  ACTION20180327-06: Brook / Nicole to contact all of the federations that do not have an adequate MRPS to discuss a plan for implementing a MRPS. 

Incident response requirements

Nicole highlighted that edugain-support had started looking at the requirements for incident response and asked for comments and suggestions on the proposed requirements review for central support for incident response at eduGAIN.  This can be found at: eduGAIN Incident Management Coordination Role.

•  ACTION20180327-07: All to review the requirements for the eduGAIN Incident Management Coordination Role.
  

Future meetings: