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Contains contact information of DC's and DP's Data Protection Officers (DPO).

Example:

Annex 2 - list of personal data

Contains list of all personal data which will be processed and categories of Data subjects involved.

Example:

Annex 3 - specific security measures

Besides general security measures defined in main part of DPA, specific security measures which should be applied by DP in order to ensure protection of personal data can be defined. When properly implemented they can provide assurance that DP can provide adequate protection of rights of data subjects. These security measures are service specific and depends on architecture, scope and other factors and those are chosen based on risk assessment. Here is list of some types of security measures . Risk assessment can be used to decide which measures should be implemented.

The following table shows some security measures, grouped be categories, which can be used as reminder. Chosen measures should can be elaborated in more details as appropriate.

1. organization - appropriate security policy
2. personnel - trained in data security; signed AUP or Statement of Confidentiality concerning personal data
3. access management - strong password or 2-factor authentication are used for authorization; access to data and data modifications are logged
4. access protection - firewall or ACL protection
5. stored data protection - pseudonymisation; anonymisation; database encryption; hard disk and removable media encryption; other forms of data encryption
6. data transfer protection - during transfer data are protected with secure versions of encryption methods such as TLS, VPN, SSH, secured wireless...
7. vulnerability management - software are timely patched; regular vulnerability scanning or penetration testing of applications or systems
8. malware protection - end-station malware protection; email malware protection; education of personnel
9. data leak protection - IDS; continuous monitoring; removable media policy
10. regular backups - stored on safe place; encrypted; restore regularly checked
11. incident management - incident response; timely reporting all incident to data controller
12. (D)DOS protection - on network, system or application level

Aim of applying security measures is to ensure Confidentiality, Integrity and Availability (CIA) of personal data. The following table shows in more details which principle of CIA is improved by each class of security measures. Also, it in DPA, as appropriate. Table shows applicability of each security measure to different parts of data processor: organizational, system administration, network administration and application development. Which security measures and to which extend will be implemented is usually based on risk assessment. Table also shows which principle of Confidentiality, Integrity and Availability (CIA) of personal data is improved by each category of security measures.

Annex 4 - data transfers outside EU

Description of personal data transfers outside EU during processing.

Example:

DPA approval procedure

 Process of drafting, approving and signing of DPA is shown on the following figure.

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