AGENDA
Attendees:
- Licia, Nicole, Brook - TF/SIG/PDOs
- Nathalie, Annabel, Beatrix - Partner Relations
- Nathalie - Intelligence gathering
- Paul Maurice - Comms
Meeting Objectives:
- Ensure that all teams are working together in the most effective way across NA3 in GN4-2 and other projects.
- Ensure no overlap between plans for gathering feedback from the community across Task 5, 4, 2 to feed into Product management and Comms
- All parties clear on timelines/roadmaps for delivery of Task plans + understand roadmaps for other projects if there is a user feedback element
- Better joint/collaborative working in the areas of community engagement happening outside the project and feeding them into the project and broader BD activity
Agenda:
- 10.45 Short Introduction and reminder of meeting objectives
- 10.45 – 11.45 Short update on objectives and timelines for community feedback elements Task 5, 4, 2 (10 minutes maximum each) + comments/initial observations on objectives/timelines
- 11:45 – 12.45/13.00
- Work together on the production of GANNT chart to look holistically at timelines and key actions
- Identify overlaps and synergies. Identify any areas of joint work that could be done
- Produce an overarching roadmap for NA3 in the area of community feedback with a focus on how this can be used to improve services
- 13.00 – 14.30 Working long Lunch out of the office (suggest Café de Jaren http://www.cafedejaren.nl/en/ )
- 14.30 – 16.00: better joint/collaborative working between PDOs/NA3 – getting the most out of community engagement happening outside the project e.g. AARC, REFEDS etc., sharing information and outcomes with no CRM!
- 30 minutes max: 5/10 minutes max. per person round table identification of at least 3 specific things which would enhance collaborative working or information sharing + what’s already working well
- 45 minutes: Production of action plan with concrete steps to make it happen
- 15 minutes: Recap of the main meeting outcomes/actions/next steps
- 16:00: AOB and end of meeting
- 19:30 Dinner for meeting attendees that can make it + Laura, Paul and Enzo.
ACTIONS
Actions from the meeting
Actions for ALL:
- Where are the gaps of information from NRENs (work on together)
- Team to ask what’s happening with the CRM.
- Agreed next topic for focus would be activity roadmap. Location: Cambridge
Actions for Product Management:
- NREN relations involved in PLM reviews and gate reviews.
- Product management to use feedback from Users. Development and review of services. (this one in conjunction with User task members)
- Circulate list of GEANT services taken up. + NREN services portfolio.
- Clarify what services are included in the cost share and how non GEANT Project services are handled.
Action for Partner Relations
- Set up folder containing all MOUs signed with other networks or projects. Note the RIPE NCC process for “community signing” (Annabel)
- T1 information from NREN reviews to be sent regularly to Product management
- Up to date 2 page template for summary of NRENs and Users. Date of engagement and key points. With a link to compendium. Conversation log at the bottom. (Action: T1, T3. Action AAI, marketing to add info) (Beatrix)
- Clarification on non-GEANT partners or countries. International engagement. E.g. Bosnia
- Provide sat survey results on products to Shaun/Tor (Beatrix)
- Clarify whether Survey is project or organisation focus (Beatrix)
Actions for User team
- Gap identified: Which user projects are being supported by NRENs (User task members in conjunction with Partner Relations, as not all user projects are covered by User Team)
- Up to date 1 page template for summary of NRENs and Users. Date of engagement and key points. Conversation log at the bottom. (Action: T1, T3. Action AAI, marketing)
- Licia and Enzo to talk more on Users to link AARC and GEANT
Action for Marketing/Events
- Mailing lists. All lists available in an area – segmented into interests. E.g. AAI, Clouds, Network. Put all in one place and get double checked with Partner Relations (Paul, PDOs and Linda)
- NREN conference discussion pick up with Gyongyi/Anna. Task 1. And Paul M (Anna and Paul M with Partner relations)
Other Actions:
- Nicole “no visibility” on GEANT Security (TBC)
- Feedback AARC updates and results more widely – especially to Stakeholder Engagement members of GEANT project. (NA3). (Licia)